If you give a presentation, whether oral or poster, at RT2014, we ask that you submit a manuscript for the Conference Record. This unrefereed publication is intended as a promptly published compendium, as complete as possible under the deadline, of what was discussed at RT2014. The submittal deadline will be May 22, 2014 noon (JST=GMT+9).
Conference RecordThe opening of Conference Record manuscript submittal will be announced here and is expected to be early spring 2014. Submissions will be accepted through May 22, 2014. The same website that you used to submit your abstract will be used to submit the manuscript.
All manuscripts submitted by the deadline will be made available online through the conference website as a prompt approximation of the final Conference Record.
How to Format for the Conference RecordHere are the approved word processor templates for
- Microsoft Word (.docx for recent XML-based versions of Word)
- Microsoft Word (.doc for pre-2007 versions of Word)
- Also available is this PDF example of what the final product looks like.
If you use a word-processing format other than Word, you must submit a PDF file in Xplore-compatible PDF format. (To get the correct formatting, please download, read, and imitate this PDF example.) To assist you in meeting the requirements, IEEE has established a web based service called PDF eXpress. We strongly suggest that you use this service to create your PDF files. PDF manuscripts that are not IEEE Xplore-compatible will not be accepted in the Conference Record.
Here are some common formatting trouble spots:
- Manuscript title and all headings must be in Title Case. (In title case, each word is capitalized except for the connecting words, such as articles and prepositions. You may have to manually correct Word's tendency to put every word of the title into Title Case.)
- Font size and aspect of figures captions and table captions should be as indicated in the template.
- Authors' affiliations go in the unnumbered footnote on the first page.
- Do not put in headers, footers, or page numbering.
Submittal ProcedureIn order to ensure a timely release of the Conference Record, please follow this procedure.
Step 1. Download a template and write your manuscriptPlease use one of the templates (Microsoft Word or LaTex). There is also an example in PDF that shows how a properly formatted PDF should look, in case you are using other word processors. The template itself contains instructions and hints on how to produce your paper. Please read it carefully.
Step 2. Produce an IEEE Xplore-compatible PDF file using PDF eXpressStep 2 is necessary only if you wrote with something other than Microsoft Word. For Word users, Step 2 is optional—you may use it to see what your PDF will look like, or you may go directly to Step 3.
The IEEE PDF eXpress service is available for RT2014 authors until the manuscript submission deadline. The URL for the service is PDF-eXpress.org. Enter 31098X as the conference ID. (You will first have to set up an account if this is your first visit to PDF eXpress.)
You can then upload your word processor file to the web site and have it converted to PDF. Shortly after your upload, an IEEE Xplore-compatible PDF file will be generated and emailed to you. Save this file and go to Step 3 to submit it to the Conference Record. Detailed instructions on the PDF eXpress service are available at http://www.pdf-express.org/frhelpnologin.asp.
Please note that PDF eXpress is NOT the final destination for your manuscript and the next step in submittal is NOT automatic. You must submit your manuscript to the RT2014 Conference Record via Step 3.
Step 3. Submit the MS Word file or the Xplore-compatible PDF file and the IEEE Copyright FormLog on to the paper submission website www.npss-confs.org/rtc and follow the "Paper Submission" menu item to the paper submission page. You will see links for uploading your manuscript and also submitting the copyright form electronically. (Your manuscript cannot be published if we do not have the IEEE copyright form!) Follow the instructions on the web site to complete both tasks. Here is a link to the IEEE copyright-form page if you need a hardcopy. Also the copyright form for Joint Ownership is available.
What Happens NextThe as-submitted versions of all manuscripts will be made available online promptly. The finished Conference Record will be published as a CD-ROM that will be distributed free to all registered RT2014 attendees within a few months of the conference. It will be also published as an IEEE Conference Conference Record and will be available through the IEEE Xplore Digital Library. at ieeeXplore.ieee.org. However, only those that meet the following requirements will be included on the CD-ROM publication and on IEEE Xplore:
- Oral or poster presentation was actually made at the conference.
- Manuscript conforms to the page layout requirements specified in the online templates.
- PDF file is IEEE Xplore compatible.
- The manuscript and the electronic copyright form are received no later than the May 22 deadline.
Publication HelpThe production of the Conference Record is being handled by Dora Merelli CEA Saclay, France, whose e-mail address is firstname.lastname@example.org.
Policies and Practical Consideration for the Conference Record
- Readiness for Publication
- Please submit only final manuscripts that have been fully cleared for release under your home institution’s policies and procedures, and which RT2014 and the IEEE are free to publish. The standard IEEE copyright release (available through the submittal website) will also be required.
- The Presentation Imperative
- The RT2014 Conference Record is reserved for talks and posters that were actually presented. If you cannot attend the conference and give the talk or poster, please designate a co-author or other knowledgeable colleague to make the presentation. It is very helpful to inform us as far in advance as possible if someone other than the person on record as the submitting or corresponding author will attend and present. The Program Committee intends to decline manuscripts that had not been presented unless there is a most compelling reason.
- Because the Conference Record will be published only in electronic forms (CD-ROM and PDF on IEEE Xplore), the use of color figures is free and encouraged. Nonetheless, please be sure that color illustrations look good and make sense even in greyscale. Do not rely solely on color to convey important subtleties, especially in graphs. At many institutions, a technical reports department can offer advice on making graphics that look good in both color and black and white. Readers with limited color vision, for example, will appreciate this.
- The Conference Record is Meant for Prompt Publication
- Much of the value of the Conference Record lies in its timely availability. We encourage high standards of scholarship and writing, but cannot peer-review the Conference Record manuscripts. To enable prompt publication, the deadline May 22, must be strictly enforced. Authors are encouraged to consider also submitting a manuscript to TNS, which will be fully peer-reviewed.